Hard-Coded Numbers Inserted Into Spreadsheets Are Often Referred To As Excel Report – 9 Tips to Write Lookup Formulas More Effectively

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Excel Report – 9 Tips to Write Lookup Formulas More Effectively

This is not breaking news, but something that anyone who has worked on an Excel Report using formulas and functions, will know the keys to successfully using search formulas. They are essential in creating almost any spreadsheet or dashboard.

So if you know how to get information from Excel tables, you will be really happy, because you can go to a deep and deep understanding of spreadsheets and the use of Excel formulas.

Excel formulas used to create an Excel Report are considered very problematic. Here are 9 simple tips that you can use right now that will help you avoid problems.

  1. Be aware of the methods available to you: VLOOKUP, INDEX and MATCH, SUMPRODUCT, Array Formulas, COUNTIF, COUNTIFS, SUMIF, SUMIFS, AVERAGEIF, AVERAGEIFS
  2. Take the time to prepare the back end index column so you can avoid future “not-matching headaches”. To avoid misspellings, remove leading/inter/trailing spaces, return numbers stored as text, put dates in the correct serial number format, etc.
  3. There is an escape plan for a legitimate NA, a report with NA errors seems unprofessional and unreliable
  4. Avoid hard coded arguments. If you need to change the formula several times in the sheet, you change the source cell
  5. Learn how to reference search arguments, especially dates
  6. Use absolute references when specifying arrays in lookup formulas. This way when you copy and paste the formula, it will always point to the correct data set
  7. Check different lookup values ​​to increase the security of your formula. Test if your formula gets the values ​​as expected from the backend table
  8. If you get a NA trap, don’t despair, use a plan to escape. First check for mismatch issues in the left column of the index, then move to any issues in the search formula
  9. Use the simplest version of the formula, for example: SUMIF is a SUM IF array formula, if you use Excel 2007, use SUMIFS, COUNTIFS, AVERAGEIFS instead of an array formula.

I use the above techniques all the time. Get the results you need by using them on a consistent basis.

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