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How to Complete a DA 1380 for Retirement Point Credit and Pay
There are two ways you can get the DA 1380. One way is by searching the Internet. The other way is from your unit. Once you have your DA 1380, how do you get started?
Here is a scenario.
You reported to Fort Eustis one morning, in their aviation medicine, to do your Phase 1 Airborne Physical. Phase 1 will take you all morning to complete. You finished in the middle of lunch.
You will return the following week for Phase 2. After Phase 2, you will return to your unit and give them copies of the results of your air physical. While your unit is doing this, you are also preparing and submitting a request to the school.
While you’re there, you decide to sign up for the missing field gear you need for the upcoming field training. You see your supply sergeant. After you sign for your required items, he informs you that additional items will be coming to you from the supply battalion.
By the time you finish all of this, you will have 15 minutes left to eat lunch at DFAC.
How do you record this scenario on a DA 1380?
If you have a fillable DA 1380 form, open it. If you have a blank copy, make another copy of it, and write it in pencil. Use a black pen on the actual copy for a smooth finish if you do it by hand.
Block 1 is the “date.” Since it’s related to pay, or something that affects pay, you’ll want to use the DFAS date format. That’s “YYYYMMDD” format.
Block 2 is “from:” Print or type your unit and your unit’s address.
Block 3 is the “Retirement Year End Date.”
Your Retirement Year Ending Date (RYE) is based on when you started your Army Reserve contract. This is based on your ongoing contract. For example, your reserve contract starts on November 1. Your RYE will be October 31 of the following year.
Let’s say you were on active duty before, from April 1, 2010, to October 31, 2014. Your reserve contract began on November 1, 2014, the day after the last day of your active duty contract. Your current RYE may still be October 31, 2015, not March 31, 2015, because your initial active reserve contract, on a continuous reserve, specifies your RYE.
Review AR 140-185 for details on Retirement Year End Dates.
Fill this block using the “YYYYMMDD” format.
Block 4 is the “on” block. This is the address of the staff member who updated your record. For Troop Program Unit (TPU) soldiers, this is usually your full time support staff.
This staff member, usually one of the unit managers, will process your DA 1380.
Type “commander” all capitalized in this block. Below that, type the address of your unit where the support staff is located.
Your support staff will process it for retirement points if you use an “N” code. They will process your DA 1380 for retirement points and payments if you are using a “P” code. If your support staff cannot process it at the reserve center, they will forward it to Battalion S1.
If you are an Individual Mobilization Augmentee (IMA), or a member of the Individual Ready Reserves (IRR), you will use the HRC address for the office that updates your records.
Block 5 your name Write your block name in the order shown on the block label.
Block 6 your grade. Enter your salary grade. This is the alpha numeric code for your rank.
Block 7 your branch. Enter your “Soldier’s Area of Concentration” (AOC) code/Primary Military Occupational Skill (MOS) in this block.
Block 8 left blank unless block 4 is different from the task unit.
Block 9 gives you the opportunity to mark the type of training, duties, or instruction you are participating in.
If you select “other,” type a description in the box next to “other.”
Block 9, Column A, is the date you joined the training. If the day, month, and year are in separate columns, use the DD MM YYYY format respectively within the day, month, and year columns.
Block 9, Column Blist the hours of training you did.
Block 9, Column C, is the retirement points you get. There are two different codings to mark whether you earn retirement points and pay or just earn retirement points.
The “N” code indicates unpaid time. You only get points at retirement. A “P” code indicates paid time, you get credit at the point of retirement and pay.
A “1” right next to one of the lettering codes represents a training block of 4 hours; 2 hours if you participated in the funeral honors as a member of the funeral detail. “2” represents two training blocks. You can only get a maximum of “2” per day.
Using above Airborne Physical scenario, you will use “N1”. Phase I took the morning and part of the lunch hour to complete, about 4 hours. “N1” will give you one retirement point, but no cost.
In another scenario, where a Soldier does a full day of RST, that day will be marked “P2”. “P2” will give you two retirement points, and will pay for two training blocks, or two training days.
Block 9, Column D, lists the nature of the duties you performed, or training/instruction you received. For the airborne physical scenario, you could put, “Airborne Physical, Phase I, at Fort Eustis, VA. Retirement points only.”
For the RST scenario, an example description might read, “Rescheduled Training (RST) to make up for battle assembly missed on October 25, 2014.” The second day of RST goes to the next line, with the same information assuming that a full day of training has been done. The comment on this line may read, “Rescheduled Training (RST) to recover for combat training was canceled on October 26, 2014.
This scenario assumes that the Soldier takes two RST days to make up for the missing two days of training.
Block 10 is a typed name, grade and position of the officer/NCO/officer who observed you, or knew you were performing the duties of DA 1380. The names of the support staff who observed you are usually entries for block 10 and block 11.
Block 11 is the signature of the Soldier or qualified officer listed in Block 10.
Some additional notes:
1. If you are assigned to a unit, submit this form to your unit. If you are assigned to the IRR or IMA, submit this form to the Human Resources Command (HRC). Submit it to the office that handles your pay, records, and points.
2. If you are assigned to a unit, and you submit this form directly to your Regional Personal Action Center (RPAC) or the HRC, you are contributing to their burden. This reduces their ability to perform their own assigned mission.
3. Use a DA 1380 to cover one month. If your training activity overlaps two months, submit two DA 1380s, one covering each month.
3. Do not complete a DA 1380 for your Army correspondence courses/computer based courses if you complete them yourself.
If your commander has authorized you, in writing, to enroll in a course, and to complete it, to get paid, then complete a DA 1380 for the course you completed. Submit a certificate of completion, and the completed DA 1380, to your records manager. Check with your unit for specific policies covering this.
4. Depending on Army Reserve funding, and your unit, you may be paid to do your structured development courses yourself. Check your unit’s policy on this. If this applies to you, and you want to be reimbursed, bring a certificate and a completed DA 1380 with you to your unit.
5. If your unit places you on AT orders coming in to complete your structured development courses, then you will only be paid for your AT orders. Use the certificate as documentation that you have completed the course.
1. AR 140-185, Retirement Years and Retirement Points
2. Army Human Resources Command, “Getting Retirement Points.”
3. Office of the Chief, Army Reserve, Memorandum dated February 10, 2014, on the use of DA 1380 to provide retirement points.
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